1. Registration of indigenous, regional, continental, foreign and international NGOs;
Registration of NGOs incorporated within Uganda
An application for registration of an NGO shall be in Form A and accompanied by:
• a certified copy of a certificate of incorporation;
• a copy of the Organization’s governing documents;
• a chart showing the governance structure;
• proof of payment of the prescribed fee;
• source of funding of the activities of the organization;
• a copies of valid identification document for at least two founder members
• minutes and resolutions of the members authorizing the organization to register with the Bureau;
• a statement complying with section 45 of the Act( staffing);
• a recommendation from –
- DNMC where the headquarters are located;
- A line ministry or a Government department or agency;
• The application for registration of an organization shall be signed by at least two founder members.
b) Registration of NGOs incorporated outside Uganda
Any NGO incorporated outside Uganda shall apply to the Bureau for registration in Form N ( COPY OF FORM N) and the application shall be accompanied by:-
• -proof of payment of prescribed fees;
- a certified copy of certificate of incorporation from the country of origin;
• -a certified copy of its constitution, or charter, or memorandum of association, or any other documents governing the NGO;
• a certified copy of resolution authorizing registration in Uganda;
a certificate of good conduct of the signatories to the resolution in sub regulation 3(d) or at least two board members of the NGO;
- a curriculum vitae of at least two board members of the NGO;
- a recommendation from their government or missions accredited to Uganda;
• -a recommendation from the ministry of foreign affairs in Uganda;
• -a chart showing its organizational structure as stipulated in its governing documents;
- a copy of valid identification document for at least two board members;
- a work plan and budget or strategic plan for the organization;
• -a statement complying with section 45 of the Act (staffing);
• -a recommendation from; DNMC where its headquarters will be located; and the responsible ministry or ministries or government or department or agency.
c) Issuance of certificate of Registration
• Where an NGO has complied with the requirements for registration, the Bureau shall issue a certificate of registration to the organization.
• The certificate of registration shall be in Form B prescribed in the schedule and shall indicate the name, registration number and the date of registration of the organization.
d) Refusal to Register an NGO
• Where the Bureau refuses to register an NGO, it shall give reasons for the refusal (sec. 30) and notify the NGO of its decision within thirty (30) days from the date of the refusal.
• The refusal notification shall be in Form C as prescribed in the schedule.
2 Certifying NGO certificates or permits;
- Write a letter addressed to the Executive Director requesting for certification of a particular document.
- Pay a fee as prescribed in fees schedule (10) ; fees for a request of certified copy of a certificate or permit or any document in the register per copy.
3. Recommending foreigners working with NGOs to the Directorate of Citizenship and Immigration Control for issuance of work permits;
1) Covering letter addressed to the Executive Director National Bureau for NGOs;
2) List of foreign and local staff working with the NGO, job title and duration of their contract ;
3) Evidence of failed recruitment of Uganda succession plan or rationale for foreign employees;
4) Registered constitution or memorandum and articles of association, organization chart;
5) Certificate of incorporation valid permit to operate as an NGO from the NGO Bureau;
6) Appointment/ invitation letter;
7) Photocopy of contract/ agreement;
8) Certificate of good conduct ie when is a new applicant;
9) Curriculum Vitae( CV/Resume);
10) Photocopy of certified copies of academic documents;
11) Photocopy of passport bio data page;
12) Photocopy of immigration status.
4. Offering advisory services on NGO issues
In addition to the above services, the NGO Bureau offers advisory services to its stakeholders on different issues regarding NGO operations.
4.a) Application for an NGO permit
• An NGO shall upon registration apply to the Bureau for a permit and the application shall be in Form D( COPY OF FORM D) prescribed in the schedule
• The application for permits shall specify-
- The operations or objectives of the NGO;
- Staffing of the NGO;
- Geographical area of coverage of the NGO;
- Location of the NGO’s headquarters;
- Evidence of payment of the prescribed fees ; and
- Intended period of operation not exceeding five years.
The application for a permit of an NGO incorporated outside Uganda and registered with the Bureau, shall be in Form N( COPY OF FORM N) as prescribed in the schedule and accompanied by the permit requirements.
- Upon fulfilling the requirements for permit, the Bureau shall issue a permit to the NGO.
b) Issuance of an NGO permit
• The Bureau shall issue an NGO with a permit to operate for the time specified in the permit not exceeding five years.
• The permit shall be in Form E( COPY OF FORM E) as prescribed in the schedule and shall indicate the name, the operations or objectives of the organization, geographical area of operation and date of issue and expiry of the permit.
c) Conditions for an NGO permit
• A permit shall comply with the following conditions:-
- Be used for only the purpose, objective or activity for which its issued and is specified in the permit;
- Shall not be transferred to any other NGO person;
- Shall be specific to the geographic area of operation;
- The NGO shall, within fourteen ( 14) days after making any change in the area of operation, headquarters of the organization or activities, notify the Bureau of the change;
- Any other condition that may be specified in the permit by the Bureau.
• Renewal of the NGO permits;
a) Application for renewal of an NGO permit
• An NGO shall apply to the Bureau for renewal of a permit within 6 (six) months before expiry of its permit in Form H ( COPY OF FORM H) as prescribed in the schedule and shall be accompanied by:-
- A copy of audited accounts;
- A copy of the annual report;
- Minutes of the annual general assembly or the governing body;
- A work plan and budget or strategic plan for the organization ; and
- Evidence of payment of prescribed fees.
• Where the application for the renewal of a permit is approved, the Bureau shall issue a permit to take effect from the date of expiry of the previous permit.
b) Refusal to renew an NGO permit
• Where the Bureau refuses to approve the application for renewal, it shall communicate to the organization the reason for refusal.
• Reviewing conditions of NGO permits;
Change of conditions specified in an NGO permit
• An NGO that may wish to change any condition specified in the permit shall, apply to the Bureau in Form F ( COPY OF FORM F) as prescribed in the schedule .The application shall be accompanied by the proof of payment of the prescribed fees.
• The Bureau shall review the application and shall within forty-five (45) days approve or refuse the application to change the conditions in the permit. Where the Bureau refuses to approve the application, it shall communicate to the NGO the reasons for refusal.
• Issuing substitute certificates/ permits for lost, damaged, destroyed or obliterated NGO certificates and permits;
Replacement of a lost, damaged or obliterated NGO certificate, permit or document
• Where an original certificate, permit or document issued by the Bureau is lost, destroyed or obliterated as to become illegible, the Bureau may issue a substitute of the original certificate, permit or document.
• An affected NGO shall apply to the Bureau for a replacement in Form G ( COPY OF FORM G) as prescribed in the schedule and the application must be accompanied by the prescribed fees.
• A substitute certificate, permit or document issued shall have the same effect as the original copy.
5. Mediation among NGOS,and other stakeholders