Issuance of NGO permits to the different types of NGOs
a) Application for an NGO permit
• An NGO shall upon registration apply to the Bureau for a permit and the application shall be in Form D( COPY OF FORM D) prescribed in the schedule
• The application for permits shall specify-
- The operations or objectives of the NGO;
- Staffing of the NGO;
- Geographical area of coverage of the NGO;
- Location of the NGO’s headquarters;
- Evidence of payment of the prescribed fees ; and
- Intended period of operation not exceeding five years.
The application for a permit of an NGO incorporated outside Uganda and registered with the Bureau, shall be in Form N( COPY OF FORM N) as prescribed in the schedule and accompanied by the permit requirements.
- Upon fulfilling the requirements for permit, the Bureau shall issue a permit to the NGO.
b) Issuance of an NGO permit
• The Bureau shall issue an NGO with a permit to operate for the time specified in the permit not exceeding five years.
• The permit shall be in Form E( COPY OF FORM E) as prescribed in the schedule and shall indicate the name, the operations or objectives of the organization, geographical area of operation and date of issue and expiry of the permit.
c) Conditions for an NGO permit
• A permit shall comply with the following conditions:-
- Be used for only the purpose, objective or activity for which its issued and is specified in the permit;
- Shall not be transferred to any other NGO person;
- Shall be specific to the geographic area of operation;
- The NGO shall, within fourteen ( 14) days after making any change in the area of operation, headquarters of the organization or activities, notify the Bureau of the change;
- Any other condition that may be specified in the permit by the Bureau.
• Renewal of the NGO permits;
a) Application for renewal of an NGO permit
• An NGO shall apply to the Bureau for renewal of a permit within 6 (six) months before expiry of its permit in Form H ( COPY OF FORM H) as prescribed in the schedule and shall be accompanied by:-
- A copy of audited accounts;
- A copy of the annual report;
- Minutes of the annual general assembly or the governing body;
- A work plan and budget or strategic plan for the organization ; and
- Evidence of payment of prescribed fees.
• Where the application for the renewal of a permit is approved, the Bureau shall issue a permit to take effect from the date of expiry of the previous permit.
b) Refusal to renew an NGO permit
• Where the Bureau refuses to approve the application for renewal, it shall communicate to the organization the reason for refusal.
• Reviewing conditions of NGO permits;
Change of conditions specified in an NGO permit
• An NGO that may wish to change any condition specified in the permit shall, apply to the Bureau in Form F ( COPY OF FORM F) as prescribed in the schedule .The application shall be accompanied by the proof of payment of the prescribed fees.
• The Bureau shall review the application and shall within forty-five (45) days approve or refuse the application to change the conditions in the permit. Where the Bureau refuses to approve the application, it shall communicate to the NGO the reasons for refusal.
• Issuing substitute certificates/ permits for lost, damaged, destroyed or obliterated NGO certificates and permits;
Replacement of a lost, damaged or obliterated NGO certificate, permit or document
• Where an original certificate, permit or document issued by the Bureau is lost, destroyed or obliterated as to become illegible, the Bureau may issue a substitute of the original certificate, permit or document.
• An affected NGO shall apply to the Bureau for a replacement in Form G ( COPY OF FORM G) as prescribed in the schedule and the application must be accompanied by the prescribed fees.
• A substitute certificate, permit or document issued shall have the same effect as the original copy.